W2 Issues/Concerns

  • This field is for validation purposes and should be left unchanged.


Check out our weekly blog posts and see the latest news and discussions happening in the HR world of business.

How daylight savings can impact payroll

Saturday, November 6 marked the day this fall that we turn our clocks back, gaining an extra hour of sleep that night, but potentially causing a bit of a headache for any payroll folks trying to calculate wages for employees who work the graveyard shift.

According to HR BLR.com, the Fair Labor Standard Act requires that non-exempt employees be paid for all hours worked, regardless of what the clock says. Therefore, an employee who clocked in at 11pm on Saturday evening and punched out at 7am on Sunday morning actually worked nine hours this past weekend, versus 8 hours on any other weekend. This additional hour must also be considered when determining whether overtime pay is due that week.

In states where employees must be paid overtime for hours worked beyond 8 in a day, HR BLR notes that the employee may be owed time-and-a-half for the ninth hour, depending on whether you define a “workday” by shift or by the calendar. For reference, these states include Alaska, California, Nevada, Puerto Rico, and the Virgin Islands, although neither Puerto Rico or the Virgin Islands observe daylight savings time. In Colorado, premium pay starts after 12 hours, as is the case in Oregon and Rhode Island, although this only applies to certain industries.

Of course, the same rules apply – only in reverse this time – when the clocks turn forward in March. The employee working the night shift will work only 7 hours and needs only be paid for that time, although an employer who opts to pay the employee for 8 hours of work does not need to include that hour in any overtime calculations.


Featured BLOGS

  • HR How-to: Set Up Your Employees for Remote Work Success

    For many of us, 2020 was the year that we got to learn how to work remotely whether we liked it or not! Learning how to do it and mastering the skill of working from home are two completely different as anyone who is still struggling to make it work can attest! In this blog post, we outline a few top tips garnered from those who have long loved their home office and have figured out how to be productive, professional, and truly happy with their work from home set up. Create a designated workspace:If you live in a big

  • How Do Safety Programs Save Businesses Money?

    A while back, we published a blog post citing data suggesting that investing in a workplace safety program can actually save businesses significant money (not to mention stress!) In fact, the survey, which was conducted by the Occupational Safety and Health Administration (OSHA), found that for every one dollar investment in such a program, companies can expect to see a return of up to six dollars, which feels particularly relevant when OSHA notes that most occupational injuries are paid for directly out of company profits.  Read on below to learn how exactly such programs contribute to cost savings and how they