Staying compliant with the approximately 180 federal and state business and labor laws is integral to the success of your business. There’s a lot of things to consider in order to ensure your company remains compliant, between deadlines, law changes, reporting requirements and just about everything in between.
Enter the Professional Employer Organization (PEO), which can take all the guesswork out of HR compliance and truly streamline the process for human resource professionals.
Employee Data Reporting
If you are the HR pro at a small business, it may feel silly to maintain a database on a few employees, but really is a best practice. If you ask anyone who has ever been audited, such a system is a total game changer should you ever be asked to pull data. A customizable system allows you to capture data on job titles, salary histories, performance reviews, attendance, PTO use, benefits administration and so much more. When you need to pull certain data points, you can do so with just a few clicks of a button, rather than an epic search and rescue effort through a million folders in an overstuffed file cabinet.
Payroll and Tax Reporting
Running payroll doesn’t stop with making sure your employees are being paid the right salary. Rather, a huge chunk of the responsibility lies in capturing data and remaining in compliance with the various federal and state tax codes. Further, you’ll need some seriously savvy accounting skills to also ensure you’re keeping in line with withholdings, managing the W2 process, and keeping up with quarterly and annual filings. Luckily, a PEO will have a whole team that can manage every aspect of your payroll, and our certified payroll processing even goes the extra step by getting it guaranteed by an accountant!
Equal Employment Opportunity Reporting
Depending on the size of your company – and who you contract with – you may have to report employee numbers by job type, gender and racial/ethnic background. For the small business owner, this can cause a real headache – especially if your job categories are somewhat nebulous. If you hand over this task to a skilled PEO, we can get you up to speed with a data-collection system that will ensure that you don’t misclassify anyone, which is a mistake that could cost you some sizable dollar penalties and even jail time.
Health Insurance Compliance
Any employee benefit management services should be particularly passionate about the administration of health insurance coverage and have spent a great deal of time reviewing and understanding the Affordable Care Act in all of its various iterations so that we can best advise you. As such, we are proud to offer data compilation to ensure compliance with the law, accurate W-2 reporting of health benefits, creation and distribution of required employee notices, and guidance about benefit contribution guidelines and strategies. Finally, and perhaps most importantly, a PEO offers expertise to help make the best decisions about employer health coverage – and even prescreen all the options to offer only the best!
Safety and Workers’ Compensation
Depending on the industry in which you operate, safety and workers’ comp may be a top priority or an afterthought. However, it should be noted that whether you are operating a skyscraper window cleaning company or an accounting firm, you still have to remain compliant with certain safety rules. From onsite safety inspections to job hazard analysis, we have your back when it comes to keeping your staff safe and in line with OSHA requirements. Moreover, should anything go awry, a PEO can help you pull the data you need to stay in compliance with workers comp rules and help oversee the whole process.
Understanding compliance and reporting is a necessary task. A PEO can help take the burden of ensuring compliance off a human resource professional, allowing them to focus on tasks that will help their business grow.